THE NEW HAMPSHIRE AQUARIUM SOCIETY

 

CONSTITUTION

 

 

ARTICLE I

 

Name:

The name of the Society shall be known as The New Hampshire Aquarium Society and established as a non-profit organization; Founded on the 31st day of December, 1989 and incorporated in the state of New Hampshire on the 21st day of July, 1997 : Here-in after called "NHAS".

 

 

ARTICLE II

 

Purpose:

            The purpose of the "NHAS" shall be to promote and share the knowledge of freshwater and marine life systems in the interest of the preservation of these species. Notwithstanding any other provisions of these articles, the organization is organized exclusively for one or more of the purposes as specified in Section 501(c)(3) of the Internal Revenue Code of 1986, and shall not carry on any activities not permitted to be carried on by any organization exempt from Federal income tax under IRC 501(c)(3) or corresponding provisions of any subsequent tax laws. No part of the net earnings of the organization shall insure to the benefit of any member, trustee, director, officer of the organization, or any private individual (except that reasonable compensation may be paid for services rendered to or for the organization), and no member, trustee, director, officer of the organization or any private individual shall be entitled to share in the distribution of any of the organization's assets on dissolution of the organization. No substantial part of the activities of the organization shall be carrying on propaganda, or otherwise attempting to influence legislation (except as otherwise provided by IRC 501(h)) or participating in, or intervening in (including the publication or distribution of statements), any political campaign on behalf of or in opposition to any candidates for public office.

 

 

ARTICLE III

 

Membership:

            Membership is open to any person who is interested or involved in the hobby of freshwater or marine life forms (Ichthyology).

 

 

 

ARTICLE IV

 

Dissolution:

            In the event of dissolution, all of the remaining assets and property of the organization shall after payment of necessary expenses thereof be distributed to such organizations as shall qualify under section 501(c)(3) of the Internal Revenue Code of 1986, or corresponding provisions of any subsequent Federal tax laws, or to the Federal government or State or local government for a public purpose, subject to the approval of a Justice of the Supreme Court of the State of New Hampshire. Selection of said organization(s) shall be made by the "NHAS" Board of Directors, subject to the "NHAS" membership's approval at the Society's second to last meeting. The proper and successful disposition of said assets and property will be reported to the general membership at it's final meeting.

 

ARTICLE V

 

Address:

            The address of the Society for the purpose of mailings, billings, renewals and advertisements is:

 

New Hampshire Aquarium Society

P.O. Box 32

Rollinsford, NH  03869-0032

 

 

ARTICLE VI

 

Stock, Shares or Membership Certificates:

            The amount of capital stock, shares or membership certificates are nonexistent (none). In any taxable year in which the organization is a private foundation as described in IRC 509(a), the organization shall distribute its income for said period at such time and manner as not to subject it to tax under IRC 4942, and the organization shall not (a) engage in any act of self-dealing as defined in IRC 4941(d), (b) retain any excess business holdings as defined in IRC 4943(c), (c) make any investments in such manner as to subject the organization to tax under IRC 4944, or (d) make any taxable expenditures as defined in IRC 4945(d) or corresponding provisions of any subsequent Federal tax laws.

 

 

ARTICLE VII

 

Liability:

            No Officer, Editor, Program Coordinator, Director at Large or member shall be held personally liable for any bills or obligations of the "NHAS", past or present, except for payment of their own dues.

 

ARTICLE VIII

 

Officers and Directors:

            The Officers of the "NHAS" shall be a President, Vice-President, Secretary and Treasurer. The Officers, Editor, immediate Past President, Program Coordinator and four Directors at Large shall constitute the Board of Directors(B.O.D.).

 

 

ARTICLE IX

 

Meetings:

            Meetings of the general membership and the Board of Directors shall be held monthly when practicable. The time and location shall be determined by the Board of Directors and due notification given to the membership.

A two-thirds majority of the current Board membership shall be present for any voting to take place at a Board of Directors meeting.

 

ARTICLE X

 

Committees:

            Committees shall be formed or dissolved by the Board of Directors. The committees can consist of Board members and voluntary general members. The number of people on a committee is to be determined by the Board of Directors. The Board of Directors shall vote on a person(s) to chair such committees, said chairperson(s) will provide either in person or in writing the status of that committee's progress at each general meeting until that committee has completed it's purpose or been dissolved by the Board of Directors.

 

ARTICLE XI

 

Amendments:

            This constitution may be amended or added to by a two-thirds vote of all active members in attendance at a regular membership meeting. Any member can propose an amendment to the "NHAS" constitution. The proposal shall be in writing to the Board of Directors. If the Board determines it to be a worthy proposal, it shall be brought up to the general membership to be voted upon. The Board shall notify the general membership one month in advance of any vote to be taken. The constitution shall be reviewed annually by the Board of Directors at the April meeting of the Board.

 

 

 

THE NEW HAMPSHIRE AQUARIUM SOCIETY

 

BY-LAWS

 

 

ARTICLE I

 

Meetings:

            Roberts Rules of Order shall govern the parliamentary proceedings of the "NHAS" meetings unless otherwise provided for in these by-laws. The normal order of business shall be;

 

1. Call Meeting to order

2. Secretary's Report

3. Treasurer's Report

4. Editor's Report

5. New business and announcements

6. Old business

7. Program of speaker

8. Raffle

9. Bowl Show

10. Auction

11. Motion for adjournment

 

            The presiding officer may change, at his or her discretion, the order of business.

 

 

ARTICLE II

 

Members and Dues:

            A change in the annual MEMBERSHIP dues shall be proposed and published in the monthly newsletter, The Granite-Fisher by the Board of Directors. The proposal shall be brought up as New Business and voted upon at the next general meeting, requiring acceptance of the proposed changed dues by a two-thirds vote of all active members in attendance at said meeting. Members whose dues are not paid in full as per policy set by the Board shall no longer be considered active members. Only active members shall be entitled to a vote in "NHAS" affairs. A Single membership shall be entitled to only one vote and a Family membership shall be entitled to two (2) votes. Each member is entitled to one (1) vote.

 

 

 

ARTICLE III

 

Elections:

            Only active members of the "NHAS" shall be allowed to vote at elections. Elections of Officers and Directors at Large will be held on the first regular general membership meeting in January of each year or in case of inclement weather, the next general meeting. A nominating committee will submit a list of nominees for elective offices at the December meeting prior to the election and be published in the January newsletter. Nominations will be accepted from the floor at the annual elections. The general membership shall elect the following officers; President, Vice-President, Secretary, Treasurer, and four Directors at Large. The Board of Directors shall appoint the Editor and the Program Coordinator.          

Voting shall be by secret ballot for each office where there is more than one candidate, otherwise a voice vote can be taken. Officers shall be elected by a majority vote of the members present. In the case of a tie vote, a runoff vote shall be taken. All offices are to be for a period of one year. No person shall be nominated or elected to any Society office without that person's full consent. Should the office of President, Vice-President, Secretary or Treasurer be vacated during the term of office, a member of the Board of Directors shall occupy the vacated post for the remainder of the term. Should a Director at Large vacancy occur, a new Director at Large shall be elected at the next general membership meeting for the remainder of the vacated term.

 

 

ARTICLE IV

 

Duties of Officers, Editor and Directors at Large:

 

1. President:

            The President shall preside at all meeting of the "NHAS" and have general supervision of the affairs of the Society. The President shall assist all other officers of the Society in their records, correspondence, and other duties.

 

2. Vice-President:

            The Vice-President shall perform all of the President's duties in the absence or incapacity of the President. The Vice-President shall also be a general aid to the President.

 

3. Treasurer:

            The Treasurer will establish and maintain an accurate accounting of all monies transacted by the "NHAS". The Treasurer's records will be audited annually. The Treasurer shall be responsible for maintaining the financial records. The Treasurer will submit to the B.O.D. and the Editor a monthly financial statement. The preceding month's bank statement should be available for review at each B.O.D. meeting. All checks for payment of the "NHAS" bills shall be approved by the B.O.D. and shall require a signature from one of the following officers; the Treasurer, the President or the Vice-President. 

 

4. Secretary:

            The Secretary will take notes and record the minutes of all general membership and B.O.D. meetings. The minutes shall be submitted to the Editor for inclusion in the monthly publication of The Granite-Fisher. The Secretary shall keep a permanent record of all minutes submitted.

 

5. Editor:

            The Editor shall be responsible for the publication of the monthly newsletter, The Granite-Fisher.

 

 

 

 

6. Directors at Large:

            The function of the Directors at Large shall be to participate in the B.O.D. meetings and be a liaison between the Board and general membership. They will bring all complaints, comments and suggestions to the Board of Directors' meeting for appropriate response or actions.

 

 

7. Program Coordinator:

            The Program Coordinator shall be responsible for arranging the program, with B.O.D. approval, for each general meeting. This shall include contacting, booking and follow-up of the Speakers.

 

 

ARTICLE V

 

Policies:

            a. No member shall use the Society's name, The New Hampshire Aquarium Society or "NHAS" without the B.O.D. approval.

            b. Alcoholic beverages will not be supplied by “NHAS” at any functions.

            c. Emergency decisions may be decided and made by a vote of two-thirds of the Board of Directors.

            d. Expulsion or suspension from the "NHAS" for misconduct, bringing discredit to the Society, shall be issued and presented in writing to the member as agreed upon by unanimous vote of the B.O.D. Notification shall be made in writing via certified mail.

            e. At no time shall any member receive any salary, gratuity or other financial payments for services performed in any elected or appointed capacity without prior knowledge of the general membership.

            f. This Society shall be non-commercial, non-sectarian and non-partisan. It shall have no commercial enterprise or endorse any political party or candidate.

            g. Any Officer or Director at Large missing three (3) consecutive meetings, both general and B.O.D. in any combination, without prior notification to the President shall be removed from the Board. Notification shall be made in writing via certified mail.

h. Any live plant or animal prohibited by the state of New Hampshire through rules or laws may not be involved in any NHAS activity.

i. Upon leaving office, each officer will pass on to the newly elected official, any materials that are related to his/her office.

 

 

ARTICLE VI

 

Activities:

            The following activities are on-going and membership participation is encouraged.

 

            1. A raffle may be held at each meeting. All money is to be collected by the Treasurer and added to the Society's monetary account.

            2. The Bowl Show

                        a. The bowl show is open to all members and all entries must be      

            accompanied by their owner.

                        b. Members may bring up to three fish.

c. Members must have owned the fish for three months prior to the entry.

                        d. Containers must have one flat side.

                        e. There are to be no decorations on or in the container.

f. The fish will be judged by all present and awards will be given for first,

second, and third place based on popular vote.

                        g. Points will be given for each place (first-4 points,second-3                                       

points,third-2 points). In the case of a tie, tying members will be given equal points.

h. With the exception of the Best of the Best, first place winners may not be reentered in future bowl shows within the calendar year.

i. At the end of the year awards will be given to the members with the most points.

j. Bowl show points are to be awarded on an individual basis and not on a family membership basis.

            k. No fish that has been surgically altered (Examples of which are, but not limited to, dying, tattooing or trimming of fins) may be entered in any “NHAS” bowl show.

            3. A monthly auction may be held at general membership meetings, for general membership and guest participation. An annual "NHAS" auction may be held and is open for vendor and public participation. Any proceeds from these auctions is to be accounted for and deposited in the Society's monetary account by the Treasurer. No fish that has been surgically altered (Examples of which are, but not limited to, dying, tattooing or trimming of fins) may be entered in any “NHAS” auction.

            4. The purpose of the Breeders Award Program (B.A.P.) is to recognize outstanding achievement in the breeding of aquarium fish. It is also the purpose of the B.A.P. to encourage distribution of aquarium fish, sharing of breeding techniques and participation by Society members. A copy of the B.A.P. rules and fish points are available for all members in the club library or from the B.A.P. Chairperson.

            5. The Aquarist of the Year award program is open to all members in good standing and is given to the member who has acquired the most points at the end of the year. A copy of the Aquarist of the Year rules are available in the club library or from the Aquarist of the Year Chairperson.

              6. The purpose of the Horticultural Award Program (H.A.P.) is to recognize outstanding achievement in the cultivation of aquatic plants. It is also the purpose of the H.A.P. to encourage distribution of aquatic plants, sharing of propagation techniques and participation by Society members. A copy of the H.A.P. rules and plant points are available for all members in the club library or from the H.A.P. Chairperson.

7. The purpose of the Fish Photo Show (F.P.S.) is to recognize outstanding achievement in the field of fish photography. It is also the purpose of the F.P.S. to encourage the sharing of photo techniques and participation by Society members. A copy of the FPS rules is available for all club members in the club library or from the FPS Chairperson.

 

Note: Rules for all Activities and the Constitution and By-laws may be found on the NHAS webpage.

 

 

ARTICLE VII

 

Amendments:

            These by-laws may be amended or added to by a two-thirds vote of all active members at a regular membership meeting. Any member can propose an amendment to the "NHAS" by-laws. The proposal shall be in writing to the B.O.D. If the Board determines it to be a worthy proposal it shall be brought to the general membership to be voted upon. The Board shall notify the membership one month in advance of any vote to be taken. These by-laws are to be reviewed annually by the B.O.D. at the April meeting of the Board.

 

 

 

 

 

ADOPTED -     December 13, 1995, Revised 4/9/97, Revised 9/8/99, Revised 6/13/01,

Revised 12/12/01, Revised 6/11/03, Revised 2/8/06, Revised 6/14/06,

Revised 3/11/09, Revised 11/12/09, Revised 06/09/2010.

 

SIGNATURES AND TITLE

 

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NOTE: ANY AMENDMENT TO THESE ARTICLES OF AGREEMENT MUST BE RECORDED BY CERTIFIED COPY IN THE OFFICE OF THE CLERK OF THE TOWN OR CITY IN WHICH THE BUSINESS OF CORPORATION WILL BE CARRIED OUT AND ALSO WITH THE OFFICE OF SECRETARY OF STATE. PURSUANT TO NEW HAMPSHIRE LAWS R.S.A. 292.5 AND R.S.A. 292.7.

 

END